Admin Support Officer
Location: Islington, United Kingdom
About the role:
providing an effective general office base support, including some reception duties including adequate provision of office sundries and stationary, and making sure rooms and resources are available for staff training, service user interventions and the Board room calendar. Ensuring health and safety and fire regulation policies are adhered to.Supporting the Executive Management team, diary and meeting management.
KEY AREAS OF RESPONSIBILITY.
Ensure that all calls are dealt with in a timely and effective manner
Ensure all visitors are welcomed on arrival and that reception is staffed as necessary
Manage the booking of all rooms at the head office boardroom by maintaining an up to date calendar of events
Opening and distribution of daily post, maintaining supply of stamps and ensuring letters/parcels are sent out each night as well as arranging courier services when required
Coordinate and maintain supplies of stationery and equipment for use at head office as well as co-ordinate the central purchasing of stationery for services
Ensure adequate head office sundries are available, ordering more when required.
Ensuring health and safety policies and procedures are observed by staff, delivery partners and Service Users. Conduct weekly fire alarm tests, regular evacuation drills and ensure health and safety requirements are met for the head office property
Having an understanding of the needs of the client group and working in an understanding and flexible manner
Support the Group Chief Executive Office, Director of Governance, Finance Director and Managing Directors with specific tasks including diary and meeting management, photocopying, preparation of credit card and cash expenses and other duties as may be required.
Find out more at Penrose